Prospectre Privacy Policy
Last Updated: August 19, 2025
Introduction
Prospectre ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our event networking mobile application and related services (collectively, the "Service").
By using Prospectre, you agree to the collection and use of information in accordance with this policy.
Information We Collect
Personal Information You Provide
Account Information:
- Email address (required for login and account creation)
- Full name
- Phone number
- Job title and company name
- Professional bio
- Personal or company website
- Social media profile links (LinkedIn, Twitter, etc.)
Professional Profile Data:
- Primary and secondary industries
- Years of experience and career stage
- Education history (schools, degrees, graduation dates)
- Professional certifications
- Business goals and networking objectives
- Connection preferences and types of people you want to meet
- Communication style preferences
- Meeting preferences and availability
- Market focus and business regions
Location Information:
- City, state, and country (user-provided)
- Formatted business address
- Timezone information
- Market regions for your business activities
Note: We do not track your real-time location or use GPS tracking
Information Collected Through App Features
Business Card Scanning:
- Images of business cards you scan
- Contact information extracted from cards (names, titles, companies, emails, phone numbers, addresses, websites, social links)
- Date and location when cards were scanned
- Events where cards were collected
- Your personal notes and tags about contacts
Networking and Connection Data:
- Your connection lists and relationship status with other users
- Context of how you met (specific events, sessions, exhibition booths)
- Private notes you create about your connections
- Messages exchanged with other users through our in-app messaging
- Follow-up reminders you set
- Tags you assign to connections
- Import/export history of your contacts
Event Participation:
- Events you register for or express interest in
- Your attendance and check-in history
- Saved event searches and preferences
- Connections made at specific events
Device Permissions and Data
Camera Access:
- Used for business card scanning and taking profile photos
- We do not access your camera without your explicit permission
- Photos are processed locally and only stored if you choose to save them
Contact Access (Optional):
- Used only when you choose to add connections to your device contacts
- We do not automatically access or sync your existing contacts
- This feature requires your explicit permission each time
Internet Access:
Required for all app functionality including data sync, messaging, and updates
Automatically Collected Information
Usage and Analytics Data:
- How you use different features of the app
- Profile completeness tracking
- Tag usage patterns
- Last active timestamps
- Feature usage statistics
Note: We do not use third-party analytics services like Google Analytics
Technical Information:
- Device type and operating system
- App version information
- Error logs for troubleshooting
User Preferences and Settings
- Privacy settings (profile visibility, recommendation preferences, directory listing options)
- Notification preferences
- Theme preferences (dark/light mode)
- Subscription status (free or premium tier)
How We Use Your Information
We use the collected information for the following purposes:
Core App Functionality:
- Create and maintain your user account
- Provide networking recommendations based on your profile and preferences
- Enable communication between users
- Process and organize business card scans
- Facilitate connections at events
Personalization:
- Customize your app experience
- Suggest relevant events and networking opportunities
- Improve recommendation accuracy over time
- Provide personalized content and features
Communication:
- Send you important account and service updates
- Deliver notifications based on your preferences
- Respond to your customer service requests
Service Improvement:
- Analyze usage patterns to improve our features
- Troubleshoot technical issues
- Develop new features and services
Legal and Security:
- Comply with legal obligations
- Protect against fraud and abuse
- Enforce our terms of service
Information Sharing and Disclosure
With Other Users
- Profile Information: Other users can see your profile information based on your privacy settings
- Networking Recommendations: Your profile may be included in other users' networking recommendations
- Event Attendee Lists: Other attendees may see you in event participant lists (if you opt-in)
- Direct Communication: Messages you send to other users through our platform
With Third-Party Services
We work with the following service providers:
Firebase (Google):
- Authentication services
- Database storage (Firestore)
- File storage for images
- Cloud functions for app functionality
- Subject to Google's Privacy Policy
Anthropic Claude API:
- Business card text extraction (OCR)
- Only business card images are sent for processing
- Processed data is returned and not stored by Anthropic
Google Places API:
- Location autocomplete for address entry
- Only location queries you type are sent to Google
Event Data Providers:
- Algolia: Powers our event search functionality
- PredictHQ & TenTimes: Provide event information and data
- Only search queries and event preferences are shared
Legal Requirements
We may disclose your information if required by law, regulation, legal process, or governmental request.
Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.
Data Storage and Security
Storage Locations:
- Firebase Firestore: User profiles, connections, events, notifications, and app data
- Firebase Storage: Profile images and business card images (automatically resized to 200x200, 400x400, and 800x800 pixels for performance)
- Local Storage: Theme preferences, temporary data, and offline caching on your device
Security Measures:
- All data transmission is encrypted using industry-standard protocols
- Firebase provides enterprise-grade security and compliance
- We implement access controls and authentication measures
- Regular security reviews and updates
Data Retention:
- Account data is retained while your account is active
- You can delete your account and data at any time
- Some data may be retained for legal or legitimate business purposes
- Business card images and extracted data are retained until you choose to delete them
Your Privacy Rights and Choices
Account Management
- Access: View all personal data we have collected about you
- Correction: Update or correct your profile information at any time
- Deletion: Delete your account and all associated data
- Data Export: Download your data in a portable format
Privacy Controls
- Profile Visibility: Control who can see your profile and information
- Recommendation Participation: Opt out of networking recommendations
- Directory Listing: Choose whether to appear in public attendee directories
- Communication Preferences: Control how and when we contact you
Notification Settings
- In-App Notifications: Control networking alerts and recommendations
- Email Communications: Manage email frequency and content
- Push Notifications: Enable or disable mobile notifications
Data Sharing Controls
- Event Participation: Choose whether to appear in event attendee lists
- Contact Sharing: Control which information is visible to other users
- Integration Permissions: Manage third-party service connections
Children's Privacy
Prospectre is designed for professional networking and business use. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information.
International Data Transfers
Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in accordance with applicable privacy laws.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by:
- Posting the new Privacy Policy in the app
- Sending you an email notification
- Updating the "Last Updated" date at the top of this policy
Continued use of the Service after changes become effective constitutes acceptance of the revised Privacy Policy.
Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us.
For specific privacy requests (data access, deletion, correction), please use our in-app privacy controls or contact us through our contact page with "Privacy Request" in the subject line.
This Privacy Policy is designed to be transparent about our data practices while protecting both your privacy and our ability to provide excellent networking services. We believe privacy and functionality can coexist, and we're committed to earning your trust through clear communication and strong security practices.